Duties of the Secretary:

The secretary maintains the records of an organization and sits close to the presiding officer during meetings to assist and take notes. The secretary must be able to explain the pending business when called upon.

The specific duties of the secretary are:

1. Maintain accurate written records (minutes) of the proceedings of the organization.

2. Keep committee reports on file.

3. Maintain the official membership roll.

4. Notify officers, committee members, and delegates of their election or appointment.

5. Provide credentials for delegates.

6. Process the general correspondence including the agenda for meetings, and send out notices of meetings.

7. Have the bylaws and rules, a list of committees with their members, a record of membership, and an agenda available at each meeting.


Dunbar, Shane. (2001). Parliamentary Procedure Made Easy. US.